Pay Grade:             N (Exempt Salary Schedule)

Department:          Business Services

Accountable To:     Assistant Superintendent of Business Services

FLSA Status:          Exempt

Calendar:               261 Days

 

Creation/Revision Date:    June 7, 2024

                               

Summary: Under general direction, incumbent manages the compliance operations of the District’s student enrollment and average daily membership (ADM).  Incumbent supervises the registration center and student records staff, to include determining workloads, establishing work schedules, monitoring work performance, and providing training.  In addition, incumbent completes comprehensive and complex financial and administrative reports, and provides support with special projects for Business Services. 

Essential Functions:

• Oversees the average daily membership (ADM) funding to include reviewing practices and recommending procedural changes, develops and maintains reports, develops training materials and presents to District staff on procedures to maximize student average daily membership.  Reviews and analyzes ADM reports to verify information and make necessary changes.
• Develops and oversees procedures for collecting and auditing student enrollment and absence data for the purpose of meeting state reporting requirements.  Reconciles student accounting reports and provides direction for corrective actions to include the ability to implement or change procedures.  Analyzes and prepares student enrollment reports.  Works with and communicates with the MIS Department regarding technical specifications for application development.
• Develops and oversees procedures for student registration to include new students and transferring students.  Manages the centralized registration center as well as the online registration program.
• Oversees the process for maintaining permanent student records and ensuring compliance with state requirements.
• Provides support to the Assistant Superintendant of Business Services on special projects and technical services of a financial nature for the District.  Performs research studies, feasibility studies, needs assessments, cost/benefit analyses, and management studies.
• Establishes and maintains positive contacts and relationships with other governmental and public agency representatives regarding student data and other job related areas. 
• Performs other job related duties as assigned.

REQUIRED QUALIFICATIONS:

To be eligible for this position, an applicant must meet the following required qualifications.  In addition,

• High School diploma or equivalent (G.E.D.) prior to being hired;
• Three years working with major student data management system;
• Experience and knowledge of the Arizona Department of Education Student Data Reporting and business rules;
• Valid Arizona Department of Transportation Driver’s License.

PREFERRED QUALIFICATIONS:

It is preferred that applicant possesses the following preferred qualifications; however, the following qualifications are not required to be eligible for this position.

• Bachelor’s degree in Business or Public Administration or a related field.
• Accounting or budget experience, preferably in public school district finance;

KNOWLEDGE AND SKILLS REQUIRED:

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily.  The qualifications for this job description are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

 

Skills required, but not limited to, for this position include:

• Developing a project timeline and review trigger points;
• Demonstrating database query development;
• Knowing average daily membership reporting and timelines;
• Understanding student enrollment reporting;
• Demonstrating appropriate presentation techniques;
• Resolving conflicts;
• Understanding public school operations and programs;
• Utilizing budget principles and practices;
• Understanding project management principles;
• Using computer software related programs, including Microsoft Excel;
• Engaging and encouraging communication skills while interacting with supervisors, staff, students, etc. to exchange information.

PHYSICAL REQUIREMENTS:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee frequently is required to stand and walk.  The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.  The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

 

WORKING ENVIRONMENT:

The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

The noise level in the work environment is usually moderate.

 

Washington The Elementary School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990.

Washington Elementary School District does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identify or expression, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students. For information regarding discrimination grievance or complaint procedures contact the Executive Director for Human Resources at 602.347.2801.