Pay Grade:                          3590                      

Position Control:               3468

Department:                       Maintenance                       

Accountable To:                Facilities Administrator

FLSA Status:                       Exempt 

 

Creation/Revision Date:   February 14, 2023

 

Summary:

Under general direction, incumbent(s) manages and oversees the maintenance services to include supervising trades supervisors, managing trades’ services, developing short and long-term goals, inspecting work serviced, assisting with the development and oversight of the budget, preparing reports, managing and monitoring the work order system, and coordinating with District personnel to ensure needs are met.  Incumbent(s) assists the Maintenance Administration by preparing proposals, writing scope of services, reviewing proposals and specifications, determining material lists, and overseeing the progress of projects and contractor services. 

 

Essential Functions:

• Develops and implements the District’s maintenance and preventive maintenance plans by collaborating with District administration and staff, inspecting facilities and identifying needs, researching and estimating costs, determining needed equipment and supplies, creating short and long range schedules, and ensuring code and regulatory compliance.  Assists the Facilities Administrator with the development of the maintenance budget.
• Manages and monitors the electronic work order system by evaluating submitted work orders, determining scope and appropriate trade(s) for each work order, determining prioritization and schedules, and assigning work orders to appropriate personnel.  Coordinates schedules to ensure work performed is carried out in a timely manner and meets the needs of the District.  Reviews assigned tasks in District work order system to ensure subordinates  record and submit all required job task information including, materials, labor hours, and ‘action taken’.  Runs custom work order reports to measure job submission to completion durations, labor hours submitted vs. labor hours paid, work order status reports, et al.  Communicates and/or issues reports to appropriate personnel as needed.
• Supervises maintenance supervisors and staff including determining workloads, establishing work schedules, monitoring work performance, conducting on-site inspections, recommending new hires and termination, approving leave, approving overtime and flextime, conducting performance evaluations, and resolving staff conduct.  Ensures all jobs adhere to the completion schedule. 
• Collaborates with site administration, District facilities support manager, facility managers, and District maintenance crews to build positive relationships, provide problem resolution, and address maintenance-related conflict and concerns.  Provides and reviews evaluations and analysis to the Facilities Administrator, site administration, and facility managers.
• Inspects interior and exterior of buildings, grounds, playground areas, and equipment to ensure District standards, safety protocols, and other maintenance-related standards are being met. 
• Coordinates and performs training on supervisory responsibilities, security and safety practices, regulatory/code compliance, and facility infrastructure such as electrical, plumbing, heat, ventilation, air conditioning, and structural trades.  Plans and facilitates regular meetings.  Encourages collaboration with maintenance staff to express best practices and problem resolution. Attends meetings and seminars to stay current on federal, state, and county requirements.
• Ensures field compliance with the State of Arizona School Facilities Board (SFB) Preventative Maintenance Guidelines (i.e. preventive maintenance for heating, ventilation, air conditioning, roofing, surface, electrical, plumbing, special systems, and special equipment).
• Other job-related duties as assigned.

 

Required Qualifications:

 

To be eligible for this position, an applicant must meet the following required qualifications.  Verification of these required qualifications is necessary.

 

• High School diploma or equivalent (G.E.D.)
• Minimum of one year of supervisory experience;
• Minimum of five years of trades, construction, or other maintenance-related experience;
• Valid Arizona Department of Transportation Driver’s License.

 

Preferred Qualifications:

 

It is preferred that the applicant possesses the following preferred qualifications; however, the following qualifications are not required to be eligible for this position.

 

• Minimum of three years of supervisory experience;
• Minimum of two years of project management experience;
• Minimum of two years of public school district or public sector experience;

• Minimum of ten years of trades, construction, or other maintenance-related experience;

 

Knowledge and Skills Required:

 

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily.  The qualifications for this job description are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

 

Skills required, but not limited to, for this position include:

 

• Applying supervisory techniques;
• Understanding codes, laws and regulations governing maintenance;
• Resolving staff conflicts;
• Knowing the safety precautions;
• Operating equipment used in performing grounds/craft work;
• Reading and understanding technical manuals;
• Reading and understanding chemical labels and materials safety data sheets (MSDS);
• Having knowledge of environmental issues;
• Knowing harmful effects and emergency response;
• Knowing proper personal protective equipment;
• Knowing proper mixing, loading, and application;
• Understanding transportation, storage, disposal, and spill cleanup of chemicals and wastes;
• Performing various trades;
• Understanding State of Arizona School Facilities Board requirements;
• Operating equipment used in performing trades work;
• Reading and understanding technical manuals, blueprints and schematics;
• Creating schematics of work completed;
• Using computer software related programs;
• Engaging and encouraging communication skills while interacting with supervisors, staff, students, etc. to exchange information.

 

Physical Requirements:

 

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear and taste or smell. The employee is occasionally required to sit.   The employee must regularly lift and /or move up to 100 pounds, frequently lift and/or move more than 100 pounds.   Specific vision abilities required by this job include Close vision, Distance vision and Ability to adjust focus.

 

Working Conditions:

 

The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this Job, the employee is regularly exposed to wet or humid conditions (non-weather); work near moving mechanical parts; work in high, precarious places; fumes or airborne particles; toxic or caustic chemicals; outdoor weather conditions and vibration. The employee is occasionally exposed to extreme cold (non-weather); extreme heat (non-weather) and risk of electrical shock. 

 

The noise level in the work environment is usually loud.

 

The Washington Elementary School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Washington Elementary School District does not discriminate on the basis of race, color, religion, national origin, sex, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students.