­Pay Grade:                4140   

Position Control:      3038

Department:             Human Resources

Accountable To:       Human Resources Data Analyst 

FLSA Status:             Non-Exempt

FTE                           1.0

Calendar:                 261

 

 

Summary:

Under general direction, incumbent(s) is responsible for the research, management, planning, execution, and communication of various Human Resources (HR) functions related to systems management, software and workflow improvements, position control and reporting.

 

***PLEASE NOTE: Washington Elementary School District is in the process of transitioning from Munis to Infinite Visions(Also referred to as Visions / School ERP Pro). Inifinte Visions is determined to be live on July 1^st, 2023***

 

Essential Functions:

• Assist in managing the position control system by adding and updating status of positions, ensuring that budget coding is accurate, reconciling records, reconciling discrepancies between Human Resource and Payroll personnel entries, and resolving discrepancies between staffing allocations reflected on staffing sheets and those reflected in position control. Collaborates with other department staff to make recommendations and to adhere to staffing rubrics, etc.  Verifies posted vacancies and requests for hire against current budget allocations.
• Develops and maintains spreadsheets. Analyzes and develops reports and distributes to Human Resources Department and applicable administration. Assists with data collection required for federal and state reports. 
• Monitors and manages temporary staff processes, not limited to, new hire paperwork, discrepancies, status change requests, position title and salary rates.
• Interacts with District staff in regards to Human Resources Management functions such as new hire procedures and paperwork, posting for vacancies and new positions, selection process, certification, and other procedures.
• Assist and processes the day-to-day current employee changes within the districts system of record and electronic personal action requests.
• Provides assistance to the Human Resources’ administrative assisitant by preparing substitute payroll, teacher absence reports, managing substitute certificate, and other various reports generated from the substitute system. Verifies when substitutes are required to contribute to Arizona Retirement System.
• Scans, imports, and maintains confidential employee personnel records within the Human Resoucre document manager.
• Evaluate, analyze, design/configure, maintain and supervise all Human Resources data and information.
• Compiles and audits Human Resources related data, not limited to employee relations issues, hiring, budget reconiclation, internal transfer and contracts/notices of employment.
• Establish and maintain good rapport with students, employees, community members and vendors.
• Maintains a high level of ethical behavior and confidentiality.
• Responsible for supervision, maintenance, and technical support for all Human Resources software.
• Perform other related duties as assigned.

 

Required Qualifications:

To be eligible for this position, an applicant must meet the following required qualifications.  Verification of these required qualifications is necessary.

• High school diploma or general equivalency diploma (G.E.D.),
• Minimum of one (1) year full-time experience in a related field, specifically, experience in data entry.

 

Preferred Qualifications:

It is preferred that applicant possesses the following preferred qualifications; however, the following qualifications are not required to be eligible for this position.

• Bachelors Degree in a related field
• Minimum of three (3) years full-time experience in a related field

 

Knowledge and Skills Required:

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily.  The qualifications for this job description are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

 

Skills required, but not limited to, for this position include:

• Recordkeeping principles and practices.
• Using Microsoft Word, Excel, SharePoint and other computer related programs.
• Analyzing and monitoring data.
• Applying record maintenance.
• Modern office practices.
• Basic principles and practices in assigned area of responsibility.
• Data management.
• Full competency on position control applications with extensive knowledge of HR processes and technology infrastructure.
• Process mapping and project management.
• Operating computers and applicable software.
• Preparing reports.
• Compiling and analyzing data and information.
• Providing customer service.
• Maintaining a variety of records and logs.
• Handling sensitive and confidential issues.
• Performing employment verifications.
• Using modern office equipment.
• Interpreting and applying applicable laws, rules, regulations and procedures.
• Ability to research information and analyze data to arrive at valid conclusions, recommendations and plans of action.
• Ability to plan, coordinate and direct the work of cross-department teams engaged in various professional, technical and clerical functions.
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, general public, etc. sufficient to exchange or convey information and receive work direction.

 

Physical Requirements:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to stoop, kneel, crouch, or crawl. The employee is occasionally required to sit, climb or balance, and taste or smell.   The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.   Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision, Depth perception and Ability to adjust focus.

 

Working Conditions:

The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

The noise level in the work environment is usually moderate.

 

The Washington Elementary School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Washington Elementary School District does not discriminate on the basis of race, color, religion, national origin, sex, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students.