Pay Grade: 4140                    

Position Control: 3074     

Department: Accounting

Accountable To: Accounting Supervisor   

FLSA Status: Non-Exempt      

Creation/Revision Date:  July 10, 2019

Summary: Under general direction, incumbent(s) provides direct support of schools and departments in all aspects of the account record keeping system.  Incumbent(s) is responsible for accurate interpretation of Arizona Revised Statutes (ARS) Chapter 15 and Uniform System of Finance Records (USFR) and helps to ensure that District procedures follow these guidelines.

Essential Functions:

• Provides technical assistance and training to District personnel regarding allowable fund expenditures and District procedures according to regulations outlined in the USFR and the ARS Title 15.
• Analyzes budget capacity and cash availability for expenditures and collaborates with the program and/or fund coordinators and the schools to effectively utilize funds.
• Assists the Accounting Supervisor with implementing the District’s expenditure process according to guidelines outlined in the USFR and the ARS Title 15.
• Analyzes transactions, balances fund records and prepares journal entries and cash transfers, reconciles outside bank accounts with MUNIS general ledger and ensures compliance with USFR guidelines.
• Maintains communication with the staff, community, schools, vendors, and governmental agencies by answering inquiries.
• Coordinates accounting records for finance related items in order to facilitate reconciliation of cash and expenditures with the County Treasurer and District banks.
• Posts and reconciles all sources of revenue for the District in accordance with USFR guidelines.
• Collaborates with Accounting Supervisor and Director of Finance to develop process manuals for expenditures within areas of assignment.  Trains and communicates with schools and departments to implement these procedures.
• Prepares financial reports and queries as required by State and Federal laws and Governing Board Policy.  Ensures all reports contain equivalent data.
• Performs other duties as required.

Required Qualifications:

To be eligible for this position, an applicant must meet the following required qualifications.  Verification of these required qualifications is necessary.

• High School diploma or equivalent (G.E.D.) prior to being hired;
• Two years of accounting, analytical, or budgeting experience.

Preferred Qualifications:

It is preferred that applicant possesses the following preferred qualifications; however, the following qualifications are not required to be eligible for this position.

• Bachelor’s degree in Finance, Accounting, or related field.

Knowledge and Skills Required:

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily.  The qualifications for this job description are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Skills required, but not limited to, for this position include:

• Understanding governmental accounting principals;

• Applying accounting principles in area of assignment;
• Using computer related software applications;
• Utilizing computerized accounting software systems;
• Creating various types of spreadsheet application;
• Demonstrating being a self-starter;
• Engaging and encouraging communication skills while interacting with supervisors, staff, students, etc. to exchange information.

 Physical Requirements: 

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel.  The employee frequently is required to sit and talk or hear.  The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl.  The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus.

 Working Conditions: 

The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.