Pay Grade: 4371 (18)         

Position Control: 3120

Department: Materials Management            

Accountable To: Director of Purchasing

FLSA Status: Non-Exempt  

Creation/Revision Date:    October 1, 2020

Summary:  Under general direction, incumbent(s) supervises materials management staff, implements and oversees receiving and shipping processes, and collaborates with District and school staff in relation to materials management.  In addition, incumbent(s) performs data entry for materials management purposes and oversees and reports annual inventory for the materials management.

Essential Functions:

• Supervises materials management staff including determining workloads, establishing work schedules, monitoring work performance, recommending new hires and terminations, conducting performance evaluations, performing training functions of support staff, providing professional development, maintaining personnel records, and resolving staff conflicts.

• Implements processes and oversees receiving and shipping processes for the Materials Management Center including monitoring the unloading of delivery trucks, verifying purchase orders with packing slips, inspecting items for damage, signing for deliveries, logging and staging orders, indicating location to send items, and inputting received supply orders into the computer application system.  Ensures Materials Management Center and staff are complying with pertinent policies and laws.  Manages inventory stock levels and works with Purchasing Department to order inventory supplies.

• Performs data entry to update inventory database and receiving information into District’s receiving system.  Creates spreadsheets and reports for analysis purposes in regards to inventory and receiving.

• Collaborates with schools and departments in determining supply needs by maintaining contact and discussing requirements.  Schedules deliveries and transfers of furniture, equipment, and supplies. Manages mail routes and machine budgets.

• Works with the materials management staff and vendors regarding deliveries, order status, incorrect orders, damaged goods, and returned items.

• Works with the Property Control Staff to identify equipment and furniture requiring inventory control measures.

• Assists Senior Buyers in the preparation of quotes and specifications while working closely with staff in determining needs.  Reviews and enforces compliance to specifications identified in bids, quotes, and purchase orders.

• Coordinates teacher movement between schools with Director of Human Resources and graduation set ups with the schools.  Works with Purchasing and Transportation Department in regards to vehicle purchase and maintenance.

• Oversees annual inventory by determining forms needed, work schedules, items to be inventoried, discrepancy reports, necessary adjustments, and prepares reports for Annual Financial Report and Single audit requirements.

• Performs other duties as required.

Required Qualifications:

To be eligible for this position, an applicant must meet the following required qualifications.  Verification of these required qualifications is necessary.

• High School diploma or equivalent (G.E.D.) prior to being hired;
• Three years of Materials and Distribution related experience;
• Valid Arizona Department of Transportation Driver’s License.

Preferred Qualifications:

It is preferred that applicant possesses the following preferred qualifications; however, the following qualifications are not required to be eligible for this position.

• Associate’s degree in Business or related field;
• Three years of supervisory experience;
• Valid Forklift Certification;
• One year of computer experience;
• Valid Commercial Driver’s License;
• Valid AZPIX Certification.

Knowledge and Skills Required:

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily.  The qualifications for this job description are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

Skills required, but not limited to, for this position include:

• Organizing processes and procedures for accountability;
• Assigning and supervising work of others;
• Applying and following procurement compliance practices;
• Applying inventory control techniques and material distribution;
• Using computerized inventory control systems;
• Understanding best receiving practices;
• Applying procurement practices;
• Demonstrating ability to distribute products in timely manner;
• Maintaining confidentiality;
• Using computer software related programs;
• Operating warehouse equipment including forklifts, pallet jacks, hand trucks, banding machines and hydraulic lifts;
• Utilizing an automated inventory control systems;
• Engaging and encouraging communication skills while interacting with supervisors, staff, students, etc. to exchange information.

Physical Requirements:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, and talk or hear.  The employee frequently is required to sit and reach with hands and arms.  The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.  The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Working Conditions:

The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently exposed to moving mechanical parts.  The employee is occasionally exposed to wet and/or humid conditions; high, precarious places; fumes or airborne particles; toxic or caustic chemicals; outside weather conditions; extreme heat; risk of electrical shock; and vibration.  The noise level in the work environment is usually moderate.