Pay Grade:                K (Exempt Professional Salary System)

Department:             Business Services

Accountable To:        Assistant Superintendent of Business Services

FLSA Status:             Exempt

Creation/Revision Date:       August 19, 2024

Summary:

With general direction, incumbent will oversee the management of contracts and intergovernmental agreements for the District and manages the coordination of critical fiscal and legal data to ensure compliance with these agreements. In addition, incumbent oversees and manages the Capital Project budgets for operating, bond and capital improvements.  Incumbent also provides administrative assistance to the Assistant Superintendent of Business Services when needed.

Essential Functions:

• Coordinates, monitors, and manages the District’s contracts, bond disclosure requirements, and intergovernmental agreements to ensure compliance and timely approvals.
• Manages long-term leases of District property and annual leases to include developing cost estimates, coordinating lease information with the Assistant Superintendent of Business Services and explaining requirements and charged amounts to the interested parties.
• Develops and manages detailed bond and capital project budgets and determines appropriate funding sources.
• Reviews and prepares invoices, pay applications, change orders, allowances, final payments, and close out documents for construction projects.
• Prepares and submits documentation to the Arizona School Facility Board for required reports and ensures the reports are accurate.
• Formalizes and updates facility asset information in the Asset Planner program and coordinates annual project status with the Fixed Asset Manager for financial reporting.
• Manages Capital Projects Department budget, oversees purchases, prepares purchase orders, reviews invoices, submits budget transfers, and assists Assistant Superintendent of Business Services with department budget recommendation for fiscal year.
• Assists with the preparation and completion of audit related reports.  Develops comprehensive reports, databases and spreadsheets for business services. Utilizes complex electronic financial information from District systems and databases.
• Provides administrative assistance to the Assistant Superintendent of Business Services to include drafting routine responses, directing inquiries to the appropriate official for response, identifying sensitive issues, and bringing them to immediate attention of the Assistant Superintendent of Business Services. 
• Coordinates departmental calendar, purchasing and invoice approval for Business Services. 
• Maintains confidentiality and appropriate discretion with information and documentation. 
• Assists with the development of handbooks detailing procedures for business service departments and functions.
• Other job-related duties as assigned.

Required Qualifications:

To be eligible for this position, an applicant must meet the following required qualifications.  In addition, verification of these required qualifications is necessary.

• High School Diploma;
• One year of experience in a school district finance-related field;
• Valid Arizona Department of Transportation driver’s license.

Preferred Qualifications:

It is preferred that applicant possesses the following preferred qualifications; however, the following qualifications are not required to be eligible for this position.

• Associate’s Degree in Business, Finance, or related field;
• Three years of experience in a school district finance or project management field.

Knowledge and Skills Required:

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily.  The qualifications for this job description are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Skills required, but not limited to, for this position include:

• Applying policies, procedures, rules and regulations established for the District;
• Knowing Governing Board meeting procedures and protocol;
• Handling confidentiality regarding sensitive issues;
• Establishing rapport with Board Members, administrative officials and other employees;
• Analyzing data and compiling and presenting materials;
• Working with the general public, administrators, directors and other elected officials;
• Making independent decisions;
• Composing, writing and editing reports and other correspondence;
• Demonstrating organizational and time management skills;
• Knowing local, state, and federal guidelines governing area of assignment;
• Creating and delivering presentations;
• Promoting positive public relations;
• Using computer software related programs, including Microsoft Office applications;
• Engaging and encouraging communication skills while interacting with supervisors, staff, students, etc. to exchange information.

Physical Requirements:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel.  The employee frequently is required to talk or hear.  The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

Working Conditions:

The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

The Washington Elementary School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Washington Elementary School District does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identify or expression, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students. For information regarding discrimination grievance or complaint procedures contact the Executive Director for Human Resources at 602.347.2801.