TEMPORARY

DEPARTMENT:

Business Services

ACCOUNTABLE TO:

Student Data Manager

FLSA STATUS:

Non-exempt

CLASS SUMMARY: Under general direction, incumbent(s) handles the registration and performs data entry into school-related systems and databases. Provides specialized student registration information, makes final checks on various types of data and reports, makes changes as necessary, obtains supporting documentation, researches errors, and completes processes. Performs one or more of the following functions:   reviewing student data and documentation; answering questions or providing assistance in specialty areas.

DUTY

NO.

ESSENTIAL DUTIES

FRE-

QUENCY

BAND/

GRADE

1.        

Performs data entry into the district's Student Management System (Synergy) and other databases, including enrollment information, student data, parent and/or guardian information, and emergency contacts. Assigns student entry codes as prescribed by the Arizona Department of Education.

Daily

35%

B2

2.        

Handles registration of students, such as verifying legal documentation, assisting parents and/or guardians with completing required documents, verifying school attendance boundaries, scanning documents, and electronically attaching documents to the student record in Synergy. Sends out appropriate information to receiving school, and gives parent and/or guardians, and students information about receiving school.

Daily

20%

B2

3.        

Makes corrections and adjustments in Synergy that are necessary for accurate student data and information including adding or correcting student data such as FTE, program code, tuition payer code, grade, State ID number, birth state, birth country, birth date, address, gender, track, race and ethnicity, entry code, entry date, withdrawal code, withdrawal date, etc.

Daily

10%

B2

4.        

Answers questions and provides information to centralized registration employees and parents/guardians regarding student registration details that include matters such as special education, McKinney Vento, gifted, custody, ELL, meal applications, etc.

Daily

10%

A1

5.        

Assists Student Data Manager with reconciliation of student data in AzEDS to ensure correct ADM funding such as birth date, gender, State ID number discrepancies, 40^th and 100^th day ADM reports, concurrent enrollment reports, integrity status reports, and drop out tracker reports.

Weekly

20%

B2

6.        

Performs other duties as required.

As Required

REQUIRED QUALIFICATIONS:

To be eligible for this position, an applicant must meet the following required qualifications. In addition, verification of these required qualifications is necessary.

·         High School diploma or equivalent (G.E.D.) prior to being hired;

·         Three years of school office-related experience.

PREFERRED QUALIFICATIONS:

It is preferred that the applicant possesses the following preferred qualifications; however, the following qualifications are not required to be eligible for this position.

·         Five years of work experience in a public school system.

KNOWLEDGE AND SKILLS REQUIRED:

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill, and/or ability required.

Skills required, but not limited to, for this position include:

• Applying proper grammar and writing techniques;
• Applying finance, accounting, and budgetary applications;
• Working independently to meet priorities and deadlines;
• Applying purchasing practices;
• Applying proper grammar and writing techniques;
• Compiling state and federal reports as required by the Dept. of Ed;
• Collecting and analyzing data;
• Maintaining records;
• Knowing district policies and procedures;
• Knowing applicable federal and state laws;
• Applying problem-solving techniques;
• Maintaining confidentiality of student information;
• Understanding of education-related programs;
• Understanding Federal Privacy Act;
• Maintaining confidentiality;
• Knowing federal and state reporting practices;
• Using computer software related programs, including Microsoft Word, Excel, and Synergy;
• Engaging and encouraging communication skills while interacting with supervisors, staff, students, parents/guardians, etc. to exchange information.

PHYSICAL REQUIREMENTS:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision, Depth perception, and the ability to adjust focus.

WORKING ENVIRONMENT:

The working environment characteristics described here represent those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to work near moving mechanical parts; toxic or caustic chemicals; risk of electrical shock and vibration. The noise level in the work environment is usually moderate.