Position Control:                3075

Department:                       Finance 

Accountable To:                 Budget Manager

FLSA Status:                       Non-Exempt

Grade:                                4140

Summary: under general direction, incumbent provide direct support of schools and departments in all aspects of the account record keeping system, develops, and implements procedures for the general billing and accounts receivable.  In addition, incumbent(s) is the liaison for reporting of property and casualty claims, and student accident and injury claims.  Incumbent(s) is responsible for accurate interpretation of Arizona Revised Statutes (ARS) Chapter 15 and Uniform System of Finance Records (USFR) and helps ensure that the District procedures follow these guidelines.

***PLEASE NOTE: Washington Elementary School District is in the process of transitioning from Munis to Infinite Visions(Also referred to as Visions / School ERP Pro). Inifinte Visions is determined to be live on July 1^st, 2023***

Essential Functions:

• Assists with the District's casualty claims process including maintain the claims database and filing claims with the Trust. Records and maintains the student accident and injury claims database.
• Submits final invoices for reimbursements from the insurance Trust and returns funds to the contingency account.
• Submits applications for Certificates of Insurance from the Trust for facility use outside of the District.
• Assists with the Employee Benefits Trust expenditures, including verifying all funds deducted or deposited to the bank account recorded in the general ledger.
• Creates and maintains purchase requisitions, budget transfers and work orders for the department.
• Processes and records payments received at the District including recording receipts in the general ledger and submitting deposits.   
• Coordinates approvals for Special Services aide time requests, subcontractor requests, aide time recoveries and subcontractor recoveries with Special Services, Human Resources and Assistant Superintendent of Academic Services.  Processes budget transfers and ensures budget is allocated to the correct funds.
• Manages accounts receivable process and provides technical assistance and training for general billing to departments such as transportation, curriculum, print shop, nutrition services, etc. Exports billing data, analyzes transactions, and prepares journal entries and journal imports.
• Supports Accounts Payable with duties such as scanning and filing.

• Performs other duties as required.

Required Qualifications:

To be eligible for this position, an applicant must meet the following required qualifications.  Verification of these required qualifications is necessary.

• High School diploma or equivalent (G.E.D.) prior to being hired;
• Two years of finance, accounting, budget or related experience.

Preferred Qualifications:

It is preferred that applicant possesses the following preferred qualifications; however, the following qualifications are not required to be eligible for this position.

• Associate’s degree in Accounting, Business Administration, or related field;
• Five years of finance, accounting, budget or related experience.

Knowledge and Skills Required:

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily.  The qualifications for this job description are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Skills required, but not limited to, for this position include:

• Using computer related software programs;
• Using comprehensive functions of Microsoft Excel such as pivot tables, formulas, integration of systems and databases, etc.;
• Understanding funding sources such as Intergovernmental agreements, Internal Service, and Medicaid;
• Understanding general accounting techniques;
• Using budgetary software programs;
• Knowing accounting and algebraic mathematic functions;
• Knowing Federal and State laws governing finance;
• Visualizing and applying various types of spreadsheet applications;
• Using various types of office equipment;
• Engaging and encouraging communication skills while interacting with supervisors, staff, students, etc. to exchange information. 

Physical Requirements:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel.  The employee frequently is required to talk or hear.  The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

Working Conditions:

The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

The Washington Elementary School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Washington Elementary School District does not discriminate on the basis of race, color, religion, national origin, sex, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students.