Pay Grade:                          AH                         

Position Control:               1120

Department:                       Capital Projects and Maintenance                  

Accountable To:                Executive Director of Business Services

FLSA Status:                       Exempt 

Creation/Revision Date:   February 14, 2023

Summary:

The project manager manages and coordinates the construction and School Facility Board (SFB) grant projects and the related contracts. The project manager oversees all aspects of construction and SFB grant projects under $2 million dollars.  

Essential Functions:

• Directs the overall planning and administration of existing or new facilities construction, project budget planning, project management, and remodeling projects for all school sites with District architects, engineers, outside contractors, principals, and other administrative staff.  Directs all ongoing construction and remodeling activities and ensures fiscal responsibility, including SFB grant submittal. Ensures that all required reports for School Facility Board (SFB) are accurate and submitted in a timely manner.
• Oversees the supervision of the Capital Projects and Maintenance staff and or vendors by determining workloads, establishing work schedules, monitoring work performance.
• Maintains procedures for communicating project status, progress reports and fiscal updates to the Executive Director of Business Operations, Acts as representative of the District in communicating with other governmental or public agency representatives regarding new construction, land acquisition, and remodeling activities.
• Administers the Capital Projects and Maintenance Department budget including preparing budget proposals, identifying budget needs, overseeing expenditures, and providing cost analysis and reports.  Researches cost estimates for labor, equipment, materials, and supplies.
• Plans and implements methods and practices to ensure effective coordination with the District’s budget planning function.
• Develops and executes improvement, preventative, and emergency maintenance plans by collaborating with District administration and staff, inspecting facilities and identifying needs, researching and estimating costs, determining needed equipment and supplies, and creating short and long-range schedule.
• Administers practices to ensure efficiency and cost-effectiveness, establishing and updating policies, evaluating current practices, and identifying and resolving construction-related problems. Ensures that the District’s buildings and equipment are in compliance with federal, state, and local laws and regulations. 
• Other job related duties as assigned.

Required Qualifications:

To be eligible for this position, an applicant must meet the following required qualifications.  Verification of these required qualifications is necessary.

• Bachelor’s degree in Business, Construction Management, or related field;
• Minimum of five years of managing construction projects;
• Valid Arizona Department of Transportation Driver’s License.

Preferred Qualifications:

It is preferred that the applicant possesses the following preferred qualifications; however, the following qualifications are not required to be eligible for this position.

• Master’s degree in Business, Construction Management, or related field;
• Minimum of eight years of managing construction projects;
• Minimum of two years of supervisory experience;
• Minimum of two years of public school district experience.

Knowledge and Skills Required:

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily.  The qualifications for this job description are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Skills required, but not limited to, for this position include:

• Developing a project timeline and review trigger points;
• Negotiating contracts for services;
• Developing and maintaining effective working relationships with architects, constituents, engineers, contractors, and other District staff;
• Monitoring the work of engineers, architects, and other contract staff and resolving conflicts required;
• Developing project budgets;
• Understanding public school operations and programs;
• Applying site-based management;
• Utilizing budget principles and practices;
• Applying supervisory principles and practices;
• Understanding Asbestos Hazard Emergency Response Act (AHERA);
• Recognizing EPA, Arizona Department of Health, Arizona Corporation Commission, and Industrial Commission;
• Understanding Occupational Safety and Health Act (OSHA);
• Applying management theories and principles;
• Understanding quality control principles;
• Knowing State and federal laws governing maintenance services;
• Applying budgeting theories and practices;
• Knowing the reporting responsibilities for regulating agencies;
• Demonstrating supervisory techniques;
• Applying conflict resolution techniques;
• Understanding of various trades;
• Promoting cooperative environment;
• Understanding school district safety procedures and guidelines;
• Promoting positive public relations;
• Understanding project management principles;
• Using computer software related programs;
• Engaging and encouraging communication skills while interacting with supervisors, staff, students, etc. to exchange information.

Physical Requirements:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel.  The employee frequently is required to talk or hear.  The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 20 pounds.  Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

Working Conditions:

The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

The Washington Elementary School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Washington Elementary School District does not discriminate on the basis of race, color, religion, national origin, sex, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students.