Department:                        Transportation

Accountable To:                 Transportation Office Manager

FLSA Status:                       Non-exempt

Pay Grade:                            4361

POS#:                                    3520

Creation/Revision Date:   May 5, 2022

Summary:   Under general direction, incumbent plans routes for pick up and delivery of school children to District schools or other school related events.  Arranges and schedules activities and field trips by collaborating with school and district personnel and scheduling staff and fleet vehicles. May be required to work a split shift. In addition, incumbent maintains field trip software, prepares and tracks invoices, and serves as a reserve bus driver.

Essential Functions:

• Under general direction, incumbent plans routes for pick up and delivery of school children to District schools, school related events, and coordinates charter bus service.  Arranges and schedules activities and field trips by collaborating with school and district personnel and scheduling staff and fleet vehicles.  In addition, incumbent maintains field trip software, prepares and tracks invoices, and serves as a reserve bus driver.

• Maintains field trip software, tracks activities and field trips, troubleshooting data, and identifies and corrects any errors.  Generates reports for transportation personnel and posts daily and weekly reports for staff.

• Communicates with school staff and transportation employees.
• Generates and distributes directions for the assigned activity or field trip to applicable transportation staff.  Maintains contact with transportation staff and monitors location and time status of fleet and staff.  Incumbent is available and monitors the two-way radio when field trip buses or sports buses are on the road after hours.

• Prepares and distributes invoices to applicable schools and ensures payment receipt.  Maintains records of activity trips, assists with data entry, and the preparation of the 100th day report.

• Serves as a reserve bus driver to include transporting students to and from school, conducting pre-trip inspections of buses, ensuring buses are safe and presentable, maintaining discipline, and preparing incident documents when appropriate. 

• Performs other duties as required.

Required Qualifications:

To be eligible for this position, an applicant must meet the following required qualifications.  Verification of these required qualifications is necessary.

• High School diploma or equivalent (G.E.D.) prior to being hired;
• One year of school bus driving experience;
• Possession of Arizona Department of Transportation Commercial Driver’s License with passenger and school bus endorsement.

Preferred Qualifications:

It is preferred that applicant possesses the following preferred qualifications; however, the following qualifications are not required to be eligible for this position.

• Three years of school transportation experience;
• Three years of dispatcher and/or activity coordination experience;
• Proficiency in English and Spanish language.

Knowledge and Skills Required:

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily.  The qualifications for this job description are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Skills required, but not limited to, for this position include:

• Understanding route planning principles;
• Knowing District school locations.
• Transporting students safely;
• Planning field trip / activity / sports routes, ensuring efficient and effective use of resources;
• Reading and interpreting maps;
• Applying driving techniques proficiently;
• Applying defensive driving methods;
• Operating a school bus;
• Identifying and responding to hazardous situations;
• Understanding and applying school district rules and policies;
• Using computer software related programs, such as Microsoft Office;
• Engaging and encouraging communication skills while interacting with supervisors, staff, students, etc. to exchange information.

Physical Requirements:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear.  The employee frequently is required to walk; sit; use hands to finger, handle, or feel; and reach with hands and arms.  The employee is occasionally required to stand; climb or balance; and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and ability to adjust focus.

Working Conditions:

The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently exposed to outside weather conditions, extreme heat, and vibration.  The employee is occasionally exposed to moving mechanical parts; high, precarious places; and fumes or airborne particles.  The noise level in the work environment is usually moderate.