Pay Grade:                         4920             

Position Control:                3152

Department:                       Special Services

Accountable To:                 Supervisory Nurses           

FLSA Status:                       Non-Exempt       

Creation/Revision Date:   September 24, 2021

Summary: Under general direction, incumbent(s) handles the data entry, processing, reporting positive COVID cases to Maricopa County, contact-tracing assistance, communication with parents and staff, and other COVID-related processing. In addition, incumbent(s) will assist with general office-related tasks such as filing, organizing supplies, and mailings. 

Essential Functions:

• Performs data entry and daily reporting of positive student-related COVID cases to Maricopa County in a timely manner.
• Assists with contact tracing when a positive case is reported. Contact tracing can include emails, phone calls, and letters to parents, WESD staff, and administrators.
• Completes paperwork related to positive student-related COVID cases including communication with administrators, Maintenance, and Human Resources.
• Communicate and collaborate with the Human Resources Department if a staff member is involved or considered a close contact in a student-related COVID case.
• Communicate with District and school staff, parents, students, and other stakeholders in response to COVID-related inquiries.
• Performs clerical duties in the school office such as scheduling orientations and meetings, taking messages and/or directing inquiries to appropriate staff, opening and sorting mail, and filing records.
• Composes and distributes letters regarding notification of student’s quarantine timeline.
• Monitors attendance and return dates of students on leave due to quarantine and testing positive for COVID.
• Learns, researches, and understands all aspects of COVID-19 including but not limited to: Maricopa County and CDC guidelines along with any updates or changes that incur, quarantine and isolation guidelines, vaccination guidance, symptoms, and signs of COVID.
• Attends weekly meetings pertaining to COVID-related updates from Maricopa County and records notes to be shared with Supervisory Nurses and Human Resources.
• Remain confidential in all cases and situations.
• Performs other duties as required.

Required Qualifications:

To be eligible for this position, an applicant must meet the following required qualifications.  Verification of these required qualifications is necessary.

• No required qualification is indicated.

Preferred Qualifications:

It is preferred that the applicant possesses the following preferred qualifications; however, the following qualifications are not required to be eligible for this position.

• High School diploma or equivalent (G.E.D.) prior to being hired;
• Two years of school office experience;
• Extensive knowledge regarding COVID-19;
• Experience in communicating sensitive and confidential information;
• Proficiency in English and Spanish.

Knowledge and Skills Required:

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily.  The qualifications for this job description are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Skills required, but not limited to, for this position include:

• Using computers software related programs such as Microsoft Excel, Microsoft Word, Google Sheets, and Google Forms;
• Demonstrating office principles and procedures;
• Applying filing procedures and file maintenance;
• Comprehending Business English, math, punctuation, grammar, and spelling;
• Understanding principles and procedures in a school setting;
• Engaging and encouraging communication skills while interacting with supervisors, staff, students, etc. to exchange information.

Physical Requirements: 

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms, and talk or hear.  The employee frequently is required to stand; walk; sit; and stoop, kneel, crouch, or crawl.  The employee is occasionally required to climb or balance.  The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Working Conditions: 

The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts, outside weather conditions, and the risk of electrical shock.  The noise level in the work environment is usually loud.