Pay Grade:                         AI                          

Position Control:               1153

Department:                      Academic Services

Accountable To:                Assistant Superintendent

FLSA Status:                      Exempt

Creation/Revision Date:   10/7/2021

Summary:    Under general direction, incumbent(s) provides leadership, supervision, and coordination of federal programs and grants.  The Director works collaboratively across the school system to ensure program quality and compliance, specifically with grant and other funding sources as they become available, that are intended to supplement the core instructional programs of the district. The Director supervises the Federal Programs Budget Manager and the Equitable Services and Federal Programs Coordinator.

Essential Functions:

• Oversees the implementation of federal grant programs including Title I, IIA, III, IVA, VI. Collaborates with school and departmental staff members to ensure delivery of federal programs to schools, students, and families.  
• Leads grant budget planning and forecasting. Develops and manages complex spreadsheets and databases; creates comprehensive reports for forecasting, trending, and results analysis; prepares financial statements, and project completion reports; analyzes grant expenditures and evaluates outcomes of grant-funded activities.
• Reviews budget reports, expenditures, and tracking of budget activities. Reviews and approves purchase orders, invoices, and receipts for payment. Monitors staff pay from grants including salaries and stipends and resolves payroll issues as needed. Supervises the Federal Programs Budget Manager.
• Oversees Private School services and consultation process to ensure Equitable Services are provided under Title grants. Supervises the Equitable Services and Federal Programs Coordinator.
• Supports the coordination of the district and school Continuous Improvement Process.  Provide technical assistance for completion of planning and compliance requirements such as CNAs, SIAPs, and LIAP.  Manage submissions and revisions of these tools in the ADE Grants Management System.
• Leads the district Title I Task Force in collaboration with department leaders, principals, and the Superintendent’s Office.
• Communicates status of federal grants to Governing Board, school leaders, departments, parents, staff, and community.
• Writes and edits grant proposals, annual reports, and district applications. Ensures all reporting is accurate and submits reports to fulfill appropriate requirements. Completes AZ Department of Education Grants Management submissions.
• Consults with the Finance Department in the development of the budget applications associated with all federal programs including applying district budget process, grants, and funding sources related to outside agencies and ensuring that resources are used appropriately.
• Oversees grant program compliance requirements and audits including reporting, documentation and tracking. Develops and revises processes, policies, and forms.
• Manages the district Time and Effort Reporting process including analyzing employee data to facilitate the generation of certification documents; providing training to employees; and coordinating with the internal auditor to ensure compliance with federal and district guidelines.
• Collaborates with a variety of district departments, including Superintendent’s Office, Academic Support, Academic Services, Curriculum and Instruction, Payroll, Purchasing, Business Services, and Human Resources
• Attends meetings and seminars to remain current on all procedures related to each program, including those indicated by ADE. Ensures that all programs, procedures, and practices are in compliance with federal, state, and LEA regulations. 
• Facilitates and conducts a variety of meetings and training activities for principals, school staff, departments, and project leaders regarding program compliance, applying best practices, involving parents in the educational process, and ensuring that all programs are working toward the District goals
• Performs other duties as required.

Required Qualifications:

To be eligible for this position, an applicant must meet the following required qualifications.  Verification of these required qualifications is necessary.

• Bachelor’s degree in Elementary Education or related field;
• A minimum of three (3) years’ demonstrated leadership experience
• Three (3) years’ experience in grants management;
• Experience in continuous improvement processes.
• Experience with instructional programs.

Preferred Qualifications:

It is preferred that applicant possesses the following preferred qualifications; however, the following qualifications are not required to be eligible for this position.

• Master’s degree in Educational Leadership, Educational Curriculum and Instruction, or related field;
• Five years teaching in an public school district
• Valid Arizona Department of Education Teacher Certificate;
• Valid Arizona Department of Education Supervisory Certificate.

Knowledge and Skills Required:

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily.  The qualifications for this job description are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Knowledge and skills required, but not limited to, for this position include:

• Experience and knowledge of federal grants and school finance; AZ Department of Education Grants Management Enterprise; USFR guidelines
• A motivated self-starter, learner and investigator; Ability to analyze issues and creatively solve problems; Ability to apply knowledge
• Effectively uses complex databases, spreadsheets, financial systems; Google suite; Budgetary software such as Munis/Power BI; Microsoft Excel including using formula, pivot table, and other functions; General accounting and mathematic functions.
• Ability to analyze and interpret complex data. Demonstrates strong organizational skills that are detail-oriented.
• Utilize effective communication skills to deliver understandable messages to various audiences; Writing is clear, concise, accurate, and technically correct.
• Engaging and encouraging communication and customer service skills while interacting with supervisors, staff, students, etc. to exchange information.
• Collaborating with others to make decisions and applying the appropriate group processes
• Using self-reflection to analyze personal performance; Modeling and encouraging self-analysis, leadership, and risk-taking.
• Supporting ongoing school improvement that is focused on student outcomes
• Being accessible to and visible in schools, community, and district.
• Interfacing with external groups to impact the quality of public education.

Physical Requirements:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel.  The employee frequently is required to talk or hear.  The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

Working Conditions:

The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.